Planning an outdoor wedding in Minnesota or western Wisconsin is both exciting and rewarding. With stunning natural landscapes in Wisconsin and charming venues across Minneapolis, St. Paul, and the greater Twin Cities, you have no shortage of picturesque places for your big day. But as exciting as it is, outdoor weddings and other events come with their own set of questions.
What if it rains? How do I create a beautiful and functional layout for my guests? What rentals will I actually need? These are just a few of the things couples wonder during their wedding planning process. The good news? With the right guidance and support, you can ensure your celebration goes off without a hitch.
Below, we’ll break down the essential wedding rentals you need for a seamless and unforgettable outdoor wedding, including expert recommendations to set you up for success.
1. Wedding Tent Rentals to Weather Any Event
A good tent is the foundation for any outdoor wedding, keeping guests comfortable and protected from unexpected weather. But tents are more than practical. They’re also a design element, creating both structure and ambiance.
High-quality tents are essential to ensure that your next event is both enjoyable and stress-free.
Choose from a Variety of Wedding Tent Styles
Different weddings call for different tents. Here’s a breakdown of popular options to help you decide:
- High Peak Tents add a touch of elegance with sweeping, triangular peaks. Available in various sizes like 20x20 or 20x60, they’re ideal for everything from ceremonies to receptions.
- Pop-Up Canopies are versatile, budget-friendly, and perfect for smaller-scale gatherings or shaded guest areas.
- Custom Layout Tents can be tailored to create unique formats like L- or cross-shaped designs, helping you maximize your space.
How to Choose the Right Tent Size
Tent size depends on your guest count, seating style (e.g., round or banquet tables), and extra accommodations like dance floors or buffets. A 20x40 tent seats around 80 guests with room for dining and mingling, while larger tents can host up to 100 people or more.
Tent Size and Capacity Overview
2. Table Rentals That Match Efficiency and Aesthetic
Your tables play a major role in your reception’s flow and style. By choosing the right combination of tables for your parties, you’ll simplify the process of organizing and managing the rental and set-up for these celebratory events, creating a layout that accommodates your guests while enhancing the overall look of your event.
Table Types Perfect for Outdoor Weddings
- 60” Round Tables are ideal for guest seating, each accommodating 8–10 people.
- 8’ Rectangular Tables work well for buffet-style dining, head tables, or dessert displays.
- 30” Cocktail Tables create space for mingling during cocktail hour or relaxed moments of the event.
With numerous table options at your disposal, planning an exceptional setup becomes much easier. View our complete table rental inventory here.
Tips for Layout Planning
Start by measuring your venue and mapping out traffic flow. Leave walking space between tables and key zones like buffets, bars, or dance floors. If you’re unsure, rental experts can help create a layout that blends functionality and style.
3. Chair Rentals That Combine Comfort and Elegance
No one wants to sit through a ceremony or dinner in an uncomfortable chair. To keep your wedding polished and guest-friendly, select chairs that complement your style while keeping guests comfy. Additionally, our extensive party rental options include a variety of tents for weddings, corporate events, and other outdoor gatherings, ensuring a comfortable and elegant space for your guests.
Wedding Chair Rental Options
- White Resin Chairs with padded seats are perfect for more formal occasions, providing both style and comfort.
- Standard White Folding Chairs are great for ceremonies and casual receptions.
To elevate your overall décor, match your chairs to the theme and aesthetics of your wedding. From ceremony seating to dining arrangements, find the perfect wedding chair rentals here.
4. Linens and Décor That Transform Your Venue
Linens are a subtle but powerful way to personalize your wedding’s look and feel. From romantic, flowing tablecloths to bold signature colors, they set the stage for your reception décor.
Linen Options for Every Wedding Style
- 120” Round Linens offer a classic full coverage look for round dining tables.
- 90”x156” Rectangular Linens are perfect for banquet-style tables.
- Choose from a palette of colors and textures that tie seamlessly into your chosen theme.
Find elegant and durable linen rentals here to elevate your décor.
5. Flooring and Staging Rentals for a Perfect Setup
Create a Stable and Level Surface
When planning an outdoor wedding, having a stable and level surface is essential for comfort and safety. While Twin Cities Tent & Event Rental doesn't offer flooring or staging rentals, we’re happy to share some recommendations to ensure your event runs smoothly.
For flooring, consider options like dance floors, carpeted floors, or hardwood floors that provide a solid foundation for your celebration. These can be rented from local event rental companies specializing in outdoor setups.
When it comes to staging, look into raised platforms, stages, or catwalks, which are perfect for wedding ceremonies, performances, or corporate presentations. Be sure to choose a vendor that offers professional setup to ensure safety and functionality.
By working with trusted rental providers, you can create a beautiful and practical space your guests will love, making your outdoor event truly memorable.
6. Catering and Bar Rentals to Delight Your Guests
Keep Your Guests Fed and Refreshed
Great food and drinks make any event unforgettable. Partnering with your caterer, you can create a tailored experience your guests will love. Here are some ideas to elevate your celebration:
- Buffet or Food Station: Work with your caterer to set up interactive food stations like taco bars, pasta stations, or build-your-own sliders. Guests will enjoy customizing their meals.
- Family-Style Dining: For a more intimate vibe, consider serving meals family-style, where large platters are shared at each table. It’s great for weddings or close gatherings.
- Themed Menus: Collaborate on a menu that matches your event’s theme, whether it’s a backyard BBQ, formal dinner, or seasonal celebration.
For drinks, don’t forget to create a standout bar experience:
- Signature Cocktails: Work with your bartender or caterer to craft signature drinks that match your theme or personal taste.
- Self-Serve Beverage Stations: Think lemonade stands, coffee bars, or bubbly water stations to keep it casual and fun.
- Bar Accessories: Add a stylish touch with glassware, garnishes, and coolers to tie everything together.
Your caterer can help guide you in choosing the best options for your event, ensuring your guests are satisfied and your celebration runs smoothly.
7. Add-Ons That Make Your MN or WI Outdoor Wedding Seamless
Small details can make a big difference when planning an outdoor wedding. Having thoughtful add-ons ensures your guests enjoy the day without any hiccups.
Essential Outdoor Wedding Add-Ons
- Tent Sidewalls help protect against wind or rain.
- Lighting options, like string lights, chandeliers, and uplighting, can transform your tent into a magical evening space.
- Trash Receptacles and Beverage Coolers keep your venue clean and functional, saving you from post-event headaches.
8. Logistics and Services for a Stress-Free Event
Set Up and Take Down Services
Planning an event can be overwhelming, but with Twin Cities Tent & Event Rental, it doesn’t have to be. We offer a range of logistics and services designed to make your event planning process as smooth and stress-free as possible. Our set up and take down services include delivery, installation, and removal of all rental items, ensuring that your event is set up and taken down efficiently and effectively.
Our professional team will work with you to determine the best logistics and services solutions for your event, whether it’s a wedding, corporate event, or party. From the moment we arrive to set up until the final piece of equipment is taken down, we handle every detail with care and precision. With our comprehensive services, you can relax and enjoy your special day, knowing that everything is in expert hands.
9. Simplify Everything and Save with Wedding Rental Packages
Coordinating all of these elements can feel like a big job. Bundling rentals into packages is a simple way to save time, money, and stress, ensuring everything you need arrives together and works cohesively.
Wedding Packages for Every Event
Choose a package that includes essentials like tents, tables, and chairs. For example:
- Small packages for intimate gatherings that include delivery, setup, and takedown.
- Full-size packages for receptions of 100+ that leave no detail overlooked.
Explore affordable wedding rental packages and pricing here.
Why Couples in MN and WI Trust Twin Cities Tent & Event Rental
Planning your outdoor wedding doesn’t have to feel overwhelming. At Twin Cities Tent & Event Rental, we bring your dream wedding to life with high-quality rentals, unmatched expertise, and a commitment to your happiness, tailored specifically to the Upper Midwest regional market.
"We chose Twin Cities Tent and Event Rental as a vendor for rental chairs for our outdoor wedding at Irvine Park in St. Paul and would highly recommend them. Spencer at Twin Cities Tent & Event was extremely responsive and I was able to coordinate drop off and pick up times for our chairs as our wedding day timeline evolved." - Laura H.
Why Choose Twin Cities Tent and Event Rental?
- Comprehensive Product Range: From stunning tents to stylish seating, we have everything you need.
- Hassle-Free Service: We handle delivery, setup, and takedown, letting you focus on your celebration.
- Trusted by Couples: With glowing testimonials and years of experience, we’ve supported countless weddings in both Minnesota and Wisconsin.
What We Offer
Schedule Your Event Today
When you're ready to start planning your dream wedding, we’re here for you. Schedule your event with Twin Cities Tent & Event Rental today, and make your outdoor wedding in Minnesota or Wisconsin unforgettable! Contact us here to get started.
Your special day deserves perfection. Together, we’ll make it happen.